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Position Details
Reference Number 11976
Position Title Administrative Officer and Social Coordinator
Employment Type Permanent Part Time
Department Wheller On The Park
Location Wheller On The Park K-ESS
Classification ASU Administration Employees 2018 - ASU Admin Officer Level 4
Hours per Fortnight 30
Position Summary

Administrative Officer and Social Coordinator

Wesley Mission Queensland (WMQ) is a large and dynamic organisation with more than 65 locations throughout South East Queensland supporting 100,000 Queenslanders every year. As a not-for-profit organisation with over 100 years' experience in delivering aged care, Wesley Mission Queensland has a history steeped in hope, respect, compassion, empowerment, innovation, justice and integrity. To learn more about our organisation, please see

Wheller on the Park is Brisbane's most sought after retirement village with 460+ residents in a community that values independence, empowerment and choice.  We are seeking an Administrative Officer and Social Coordinator with excellent customer service skills and exceptional computer skills who is able to learn new programs fast and ideally has a background in Retirement Living.

This is a part time position (30 hours per fortnight) based at WMQ's largest retirement village located at Chermside.  The position reports to the Assistant Manager, Retirement Living and will be responsible for welcoming and assisting residents and guests at our reception desk during business hours, acting as the primary first point of contact for residents, prospective residents, family and guests who visit, email or call the Village. You may also assist with coordinating social events and activities in the Village, preparing and distributing correspondence, setting up for various events and, as part of a small team, contributing to the provision of exceptional administrative support to the Village.

Key Responsibilities Include:

  • Align one's workplace behaviour in accordance with the WMQ Charter, Values and Mission of the organisation.
  • Undertake reception duties including, answering phones, addressing enquiries, greeting and providing refreshments for residents and guests.
  • Arrange and coordinate social activities for residents and arrange appointments, meetings, and schedules as necessary.
  • Liaise and assist staff to create a wonderful experience within the village for all residents and prospective residents.
  • General administration duties as directed by the Assistant Manager.
  • Update and issue work and training schedules and checklists.

This position works two days each week 8:30am to 4:30pm - Thursday and Friday. There is also the possibility of other/additional hours from time to time. 

Applications must address the 'Qualifications, Knowledge and Requirement' for this role (contained within the attached position description) and are to be submitted online at by 4pm, Friday 10th July 2020. 

For more information, please contact Jack Greathead by email on or phone (07) 3621 2038.

Wesley Mission Queensland's Vision is a compassionate, just and inclusive society for all.  We are committed to EEO, OH&S, Ethical Practices and the principles of Cultural Diversity.  We are a preferred employer for older workers.  Successful applicants are expected to abide by the WMQ Code of Conduct.  Relevant criminal record checks will be undertaken on recommended applicant.  To view our Privacy Policy, please click here.  Salary Packaging is available to permanent Staff to potentially enhance remuneration.

Essential Requirements Essential: Must have a current Drivers licence and willingness to drive in the course of work.
Contact Person Jack GREATHEAD
Contact Number (07) 3621 2038
Contact Email
Alternate Contact Person Jo Thomason
Alternate Contact Number (07) 3621 4558
Closing Date 10/07/2020
Position Description
Admin Officer Social Coordinator PD Mar 2019.pdf Open
Application Guide View Guide
Please note that this position will close at 11:45pm on the closing date.
Please ensure your application is added before this time as we do not accept late applications.