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Position Details

Reference Number 12189
Position Title Administration Officer
Employment Type Permanent Part Time
Department Orca Project Mt Gravatt
Location Community Services K-ESS, Orca K-ESS
Classification Wesley Mission Queensland Administration Employees Enterprise Agreement 2018 - ASU Admin Officer Level 3
Hours per Fortnight 45
Position Summary

Administration Officer



At Wesley Mission QLD we believe we are our best when our workforce is as diverse, talented and passionate as the communities in which we live and operate in. We put the client at the heart of everything we do with over 100 years of experience in delivering Disability, Aged Care and Mental Health Services.


As a Not For Profit organisation, everything we do is for purpose and not profit.  All funds that we receive are invested back into our community services and programs, which provide vital assistance to people throughout Queensland. To learn more about our organisation, please see


We seek a new Administration Officer to join our team of dedicated and passionate people who want better employment outcomes for young people aged 17 - 21 living with different abilities.


Key Duties Include

  1. Align one's workplace behaviour in accordance with the WMQ Model of Care, the Wesley Charter and Wesley Mission Queensland's Vision, Mission and Values.
  2. Provide administration support and reception work to programs operating within The ORCA Project.
  3. Enter and maintain records on the WMQ database (CRM), and respond to referrals / queries as appropriate.
  4. Manage and reconcile payments to ORCA's Ethical Groceries Program (EGG), Car Wash and other micro enterprises.
  5. Manage and reconcile petty cash and corporate credit card purchases.
  6. Maintain and undertake stock control including the First Aid Kit, office supplies, participant resources and staff amenities, ensuring that they are appropriately stocked at all times (in consultation with ORCA Employment Coaches).
  7. Manage and update ORCA Volunteer paperwork including Blue Cards, Police Checks and Volunteer Orientation forms.
  8. Ensure audit records are maintained (fire safety, staff training etc) according to the checklist and remind staff when they need to complete updates in a timely manner.
  9. Ensure purchases are made in accordance with WMQ Policies and Procedures and within budgetary guidelines.
  10. Provide secretariat services for various local meetings of staff, service providers and residents.
  11. Constructively and positively participate as a member of The ORCA Project Team.
  12. Actively participate in the Centres Continuous Quality Improvement


How To Apply

Applications are to be submitted online at or simply hit the apply now button at the top of the page by 4pm of the closing date.

For more information, please contact Sarah Newton via email at 


Wesley Mission Queensland's Vision is: 'a compassionate, just and inclusive society for all'. We are committed to EEO, OH&S, Ethical Practices and the principles of Cultural Diversity and are a preferred employer for older workers. Wesley Mission Queensland has been recognised as a GOLD Mental Health First Aid Skilled Workplace by Mental Health First Aid Australia for our strong commitment to embedding the Mental Health First Aid program into our organisation. Successful applicants are expected to abide by the WMQ Code of Conduct.  Relevant criminal record checks will be undertaken on recommended applicant.  To view our Privacy Policy, please click here.  Salary Packaging is available to permanent Staff to potentially enhance remuneration.

Contact Person Sarah NEWTON
Contact Number
Contact Email
Alternate Contact Person Alison COX
Alternate Contact Number
Closing Date 04/12/2020
Position Description
Position Description - Administration Officer November 2020.pdf Open
Application Guide View Guide
Please note that this position will close at 11:45pm on the closing date.
Please ensure your application is added before this time as we do not accept late applications.